Technical Grant Management Glossary for Non-Profits
Conceptual and regulatory guide to tender guidelines, BDNS, competitive allocation, financial closeout, and Spanish Grant Law.
BDNS (National Grant Database)
BDNS is the centralized official registry of all public grant calls and awards across Spain. It publishes daily regulatory extracts from national, regional, and municipal public administrations.
Competitive Grant Procedure
Competitive grant allocation is the standard procedure where applications are comparatively scored against predefined criteria. Grants are awarded strictly in ranking order until funds are exhausted.
Technical Proposal & Justification Report
The technical proposal report details project methodology, objectives, timeline, and measurable impact indicators. It dictates both initial scoring in evaluation and compliance during final closeout.
Eligibility Criteria
Eligibility criteria are the mandatory legal, financial, and technical standards an organization and project must meet to access public grant funds. Non-compliance results in immediate application dismissal.
Grant Co-Financing
Co-financing is the proportion of total project costs that the beneficiary must fund through internal resources, private donations, or other compatible grants. Spanish Grant Law strictly prohibits over-subsidization.
Regulatory Specifications & Administrative Terms
Regulatory specifications and terms represent the binding legal framework governing a grant call. They establish the objective, applicant eligibility, evaluation rubric, allowable costs, and justification deadlines.
Eligible vs Ineligible Costs
Eligible costs are directly linked to the subsidized activity, necessary for execution, and incurred within the approved timeframe. Ineligible costs are disallowed and must be absorbed by the entity.
Financial Justification & Statement of Accounts
The financial justification statement documents the lawful application of awarded public funds. It can be rendered with receipts and payment proof or via certified statutory auditor reports.
Direct & Nominative Subsidies
Direct or nominative subsidies are awarded without competitive tendering because the designated beneficiary and budget allocation are explicitly named in public budget legislation.
Next Generation EU & PRTR Funds
Next Generation EU funds represent the extraordinary recovery instrument of the European Union, channeled across Spain through the Recovery Plan (PRTR). They fund green transition, digitalization, and social care initiatives.
Provisional and Final Award Resolutions
The provisional resolution represents the proposed grant allocation opening formal allegations and acceptance. The definitive resolution concludes administrative proceedings and solidifies funding entitlements.
Execution & Justification Deadlines
The execution window represents the approved duration to carry out activities and incur costs. The justification deadline is the subsequent period granted to file financial receipts and project reports.
Subcontracting in Grant Projects
Subcontracting occurs when a grantee engages third parties to deliver core project activities. Article 29 LGS establishes percentage caps and mandatory prior authorization thresholds.
Social Impact Indicators
Social impact indicators are quantitative and qualitative metrics measuring sustainable transformation achieved by a project among beneficiaries. They are crucial for competitive scoring and closeout proof.
Guarantees & Advance Payments
Advance payments disburse grant funds prior to closeout to enable project cashflow. Bank guarantees are security deposits required by public bodies to secure reimbursement in case of default.
Responsible Declaration / Self-Certification
A responsible declaration is a formal statement signed by an organization's legal representative certifying compliance with all mandatory grant terms. It streamlines initial application filings.
Grant Management Dashboard
A grant management dashboard centralizes real-time visibility over proposal pipelines, active execution milestones, closeout justification balances, and cashflow reserves.
Grant Audit & Independent Verification
Grant auditing is an independent examination conducted by registered statutory auditors (ROAC) or public oversight bodies (IGAE) certifying lawful fund application and expense eligibility.
Allowable Budget Variance
Allowable budget variance is the percentage margin of flexibility (usually 10% to 20%) enabling reallocations between approved budget categories without prior administrative approval.
Late Payment & Clawback Interest
Statutory late interest is the legal surcharge applied to funds that must be reimbursed to the public treasury due to non-compliance or disallowed costs. It accrues from the initial grant disbursement date.
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